Records Management Glossary

A working reference for records managers, legal teams, and governance professionals.

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B

Bates Numbering

Big Bucket Schedule

Bit Preservation

Bit-Level Preservation

Business Classification Scheme

E

Early Case Assessment

Electronic Discovery Reference Model

Electronic Records Archives

Electronic Records Management System

Emergency Action Plan

Emergency Authorization to Destroy Records

Emergency Operating Records

Encoded Archival Description

Enterprise Content Management

Enterprise Search

Environmental Controls

Essential Records

Essential Records List

Essential Records Plan

Event-Based Retention

F

FINRA Recordkeeping

Faceted Classification

Federal Records Act

Federal Records Center Program

Federal Rule of Civil Procedure 37(e)

File Format Obsolescence

Filing Equipment

Format Migration

Freedom of Information (FOIA)

Full-Text Indexing

Functional Classification

G

GRS Transmittal

General Records Schedule

Generally Accepted Recordkeeping Principles

H

Historical Value

Hold Notification

L

Legal Requirements Analysis

Legal and Financial Rights Records

M

MARC (MAchine-Readable Cataloging)

Maintenance and Use

Media Deterioration

Media Migration

Media Neutrality

Media-Neutral Schedule

Meet and Confer

Metadata Element Set

Metadata Object Description Schema

Metadata Schema

Metadata Standard

Microsoft Purview

Mission Essential Functions

N

Native Format Production

Near-Duplicate Detection

Nonrecord Materials

O

Obsolete Records

Off-Site Storage

Online Public Access (OPA)

Open Archival Information System (OAIS)

Optical Character Recognition

Orders of Succession

R

Record Category

Record Declaration

Recordkeeping Copy

Recordkeeping Metadata

Recordkeeping Obligation

Recordkeeping Requirements Analysis

Recordkeeping System

Records Administrator

Records Analyst

Records Capture

Records Classification

Records Continuum Model

Records Control Schedule

Records Coordinator

Records Custodian

Records Declaration

Records Disposal Action

Records Disposition Authority

Records Disposition Program

Records Inventory

Records Liaison

Records Lifecycle

Records Maintenance

Records Management Application

Records Management Assessment

Records Management Directive

Records Management Framework

Records Management Inspection

Records Management Officer

Records Management Policy

Records Management Program

Records Management Regulations (36 CFR 1220-1239)

Records Management Report

Records Management Review

Records Management Self-Assessment

Records Management Standard

Records Manager

Records Metadata

Records Officer Certification

Records Program Evaluation

Records Protection

Records Reconstruction

Records Recovery

Records Requirements Analysis

Records Retirement

Records Retrieval

Records Salvage

Records Schedule

Records Steward

Records Storage

Records and Information Management

Records in Contexts

Records of Enduring Value

Redundant, Obsolete, Trivial (ROT) Data

Reference Materials

Regulatory Record

Regulatory Recordkeeping

Representation Information

Request for Records Disposition Authority

Respect des Fonds

Retention Label

Retention Trigger

Rights Metadata

Rights-and-Interests Records

Robotic Process Automation

Rule 26(f) Conference

S

Scheduled Records

Security Classification

Semi-Active Records

Sensitive Information Type

Significant Properties

Special Media Records

Standard Form 115

Statutory Retention

Structural Metadata

Subject Classification

Subject Heading

Submission Information Package

Superseded Records

T

Tamper Evidence

Technical Metadata

Technology-Assisted Review

Temporary Records

The Sedona Principles

Time-Based Retention

Trainable Classifier

Transfer Period

Trusted Digital Repository

U

Unauthorized Disposition

Unscheduled Records

W