Vendor Directory
Explore records management and communications governance solution providers.
Collabware
Secure your records, simplify compliance today
Collabware offers a secure, NARA-compliant SaaS records management application designed to automate archiving, discovery, and information governance. Collabspace records management enhances business continuity by ensuring data protection while meeting compliance standards, including advanced FedRAMP security controls. The application provides features such as cross-system content access, auditing, recovery, and search capabilities. By utilizing content connectors, it streams and indexes files in real-time, ensuring comprehensive visibility and multi-level permissioned access. This facilitates effective collaboration while maintaining data integrity and compliance.
Writer Information
Transforming Records into Digital Assets
Writer Information is an information-management and digital transformation firm that provides records management and business process services. The site states the company assists organizations in selecting and implementing records management software systems and positions itself as a 'Top Information Management Company in India' and an end-to-end value chain provider. It highlights work with banking and financial services, offering business process services to address rising regulatory needs, curtail transactional expenses, and manage increasing volumes of work. The company emphasizes digitization, technology and analytics as part of its service mix. The record indicates consulting and implementation-oriented offerings rather than a proprietary SaaS product.
Intesa, a Kyndryl Company
Transforming compliance into seamless digital solutions
Intesa positions itself as a Digital Solution Provider that supports companies in digital transformation and compliance. It offers platforms and services including EDI, electronic signature and an electronic invoicing platform. Its "Conservazione a norma" (compliant digital preservation) service provides end-to-end digital document preservation, stating it guarantees compliance with regulations, protection of sensitive data and certifies the authenticity and integrity of documents. The company also describes a Compliance Archiving service that includes a dedicated monitoring dashboard for compliance monitoring and query/inspection. Intesa presents its offering as a platform and managed service and says it helps implement and operate digitalization processes within the regulatory framework.
Heron Data
Transforming documents into actionable insights effortlessly
Heron provides AI-powered automation for document-heavy workflows, automating document intake, classification, parsing and data extraction. The product consolidates data intake from multiple sources (forwarded emails, bulk upload, API) and extracts key fields into structured formats, enriching data via machine learning or third-party sources. Heron checks extracted data against configured policy to trigger automated actions (for example: auto-decline, request more information, prepare for review) and syncs structured data directly to a CRM or other system of record. The site positions the offering as enterprise-grade software that integrates with existing CRMs and claims "No engineers required" for implementation.
IRCH, Information Requirements Clearinghouse
Your Records, Our Expertise in Compliance
Information Requirements Clearinghouse (IRCH) provides comprehensive records management software designed to assist organizations in establishing legally-defensible records retention practices. Their focus is on financial record-keeping services, offering customized retention schedules linked to applicable laws and regulations. IRCH's platform includes a digital database that aids in the organization and retention of critical financial documents, ensuring safety and security per jurisdictional requirements. Emphasizing support and reliability, IRCH is dedicated to helping businesses effectively manage their records retention needs.
Process Fusion
Transforming data into seamless workflows
Process Fusion is described as a managed services provider specializing in Secure Information Exchange (SIX) and Business Process Automation solutions for agencies and non-profit organizations. The record states they deliver digital intake solutions, a CRM platform, intelligent document automation, and reliable digital workers to automate data entry and information transfer. Their team includes data scientists who "collect, analyze, and visualize data" to support evidence-based decision-making. The text also references improving "data governance and audit readiness," secure infrastructures, and automating document processing for invoices, work orders, and quality control reports. They position services to streamline case management, reduce paperwork, and help agencies transition from paper to digital.
Service2Client LLC
Secure websites for accounting excellence
Service2Client (CPA Websites) provides websites and hosted services for accounting and tax professionals. Their offering bundle (standard $49.95) includes hosting, email, MyWeb CMS, Dynamic Content (embedded newsletter and content updates), and ICFiles, an Internet Client Filing Cabinet for secure document transfer. ICFiles are described as stored on an encrypted server, password protected, with account passwords encrypted one-way, and hosted in a SOC2 Type II IBM Cloud. The company also offers content, calculators, tax calendars, automated email newsletters, and optional WordPress templates. Hosting and email are provided from a data center described as built for the US Military. Contact and pricing details are presented on the site.
Ideals Board
Centralize Governance, Simplify Board Management
Ideals Board offers an affordable, secure board portal designed for nonprofits and businesses that run boards and committees. The platform centralizes meeting preparation and governance documents: compile docs, build agendas, preset participant groups, and integrate with Teams/Zoom/Google/Outlook. Users can build board books with instant preview, track who has read materials, add shared annotations, run votes, draft minutes, capture action items, and circulate signed decisions. The service provides unlimited data storage with view/download access controls, mobile iOS/Android access, smart search, and two-factor authentication. The site states compliance with regulatory security standards and emphasizes streamlined meeting management and secure collaboration.
O'Neil Software
Transforming records into streamlined assets
O'Neil Software is a leading provider of innovative records management solutions designed for efficiency and security. With industry-leading software operating in over 1,000 locations across more than 100 countries, O'Neil's cloud-based solutions streamline all aspects of physical records management. The software enables organizations to automate their record center operations, enhancing profitability and simplifying compliance management. Their expert team is dedicated to providing tailored solutions and support to meet the unique needs of record centers worldwide.
Corodata Record Management Inc.
Secure your records, simplify your access
Corodata provides offsite records and document management services, combining secure physical storage, climate-controlled vaults, and scanning services with online access. Services include Offsite Record & Document Storage, Scan on Demand, High Volume Scanning, and a Client Portal called CoroVault to manage and securely access scanned documents. Corodata also offers NAID-certified paper shredding, secure hard drive destruction, IT asset disposal and responsible recycling, mobile shred truck events, and secure storage solutions for legal and medical materials. The site includes resources such as a HIPAA compliance checklist, ebooks, templates, and on-demand webinars. Corodata emphasizes inventory tracking online and claims experience since 1948.
AGS Records Management
Secure your documents, simplify your compliance
AGS Records Management specializes in the auditing, training, and management of documents both physically and digitally, providing solutions that comply with the highest quality standards. The company offers document archiving services, ensuring safe and secure storage of records and information, which is a legal obligation for many organizations. Their technology allows for efficient management of large volumes of documents, with immediate digital and physical access available. AGS Records Management assists in developing customized document management and records storage procedures tailored to client needs.
Keena Healthcare Technology
Transforming healthcare data into actionable insights
Keena Health provides healthcare-focused technology products and services for clinical data management, workflow automation, and records retention. Key products named in the record include InteleFiler (automates analysis, indexing, and import of unfiled documents into the EHR), Chart2PDF (converts patient documents to PDF and can output single or large batches for patient requests, physician departures, or compliance audits), a 2D Barcode Reader that populates EHR fields (NDC, lot, expiration), and KeenaArchive for EHR conversion and tiered archiving to support long-term retention. The company also offers custom application development and states its products are certified in the Epic, NextGen and Allscripts marketplaces.
Aprio
Transforming board meetings into seamless collaboration
Aprio offers a secure, cloud-based board portal software designed to support paperless meetings and improved board management. The product combines features for agenda templates, board voting, chat, annotations and electronic signatures, plus a Minutes Builder to document and share a record of meetings. Aprio highlights tools to track action items, gather feedback with customized surveys, and keep board materials safe and secure. The offering is described as easy-to-use board management software backed by 24/7 expert support. Aprio positions its board portal to save administrators time, engage directors, and help organizations maintain good governance while preparing for and running in-person or virtual board meetings.
Neologix Software Solutions
Tailored solutions for seamless collaboration and compliance
Neologix is a UAE-based IT consulting and software development company with over 22 years' experience. The firm provides SharePoint consulting, implementation and development, enterprise content management (ECMS) and records management software and services. It states ISO 27001 & 9001 certification and delivers document management, compliance management systems, ERP migration and implementation, enterprise web-based solutions, mobile applications, and AI & data analytics. Neologix describes tailored SharePoint solutions to optimise collaboration, workflows and document management, and offers customised enterprise platforms built from scratch. The company positions itself as delivering ECMS solutions that streamline document management, enhance data accessibility and ensure compliance for businesses in Dubai and the UAE.
DTI Integrated Business Solutions
Transforming chaos into organized clarity
DTI provides records management and enterprise content management software and services. The site positions DTI as an enterprise content management services provider addressing inefficient processes, warehoused paper, and information silos. The record explicitly references records management software and solutions for business processes such as accounts payable, accounts receivable, and human resources. DTI's messaging says it will "roll up our sleeves" to solve information management and business process challenges and offers contact channels and support. The page emphasizes content management as a competitive advantage and lists a Greensboro, NC address and contact numbers. No detailed product features, pricing, or delivery model is described in the record.
MDS Records Management
Preserving Your History with Unmatched Security
Records Management (MDS Records Management) is a family-owned records storage and management services provider based in Des Moines, IA. The site describes electronic records management, secure off-site storage for backup data tapes and disks, document scanning/digitization, secure shred containers and records destruction. It states the company uses a web-based records management software, RS-SQL, and offers records management consulting and access to records when needed. Services listed include protecting documents from fire, water, theft and pests, secure transport cases and customized records management solutions. The content emphasizes secure, confidential handling and destruction of business and historical records.
Quality Associates, Inc.
Mastering Document Management for Modern Enterprises
Quality Associates Incorporated presents itself as a provider of end-to-end services and solutions for document management, records management and digital conversion. The record emphasizes comprehensive document management services to help organizations design distributed document management environments, with a focus on cloud based platforms and modernized IT architectures. The content states the capability to classify and control business-critical electronic information, assign properties to documents, and enable organizing, storing and retrieving documents across enterprise processes. Messaging centers on secure, consistent document management services and supporting ongoing business processes across various platforms.
JustFOIA
Transforming public records into seamless solutions
JustFOIA is a leading software solution designed to simplify the process of managing public records requests. It offers a fully paperless system that allows users to automate tasks and communications efficiently. Features include AI-enhanced redaction for accuracy, an online portal for submitting and tracking requests, and the capability to extract, review, sort, and respond to requests faster. JustFOIA ensures compliance with relevant records request laws while providing robust security measures to protect user data. Their commitment to customer success includes personalized training and support to maximize the platform's potential.
Align
Seamless Compliance for Regulated Industries
Align (Technology Infrastructure Solutions) offers compliance and data archiving capabilities as part of a broader suite of IT solutions. The site describes "Compliance Archiving" designed to support organizations in heavily regulated financial services with seamless integration into the Align IT Suite. Align positions itself as an award-winning Managed Services Provider delivering end-to-end solutions for workplace technology, data center solutions, migrations, and managed services. The company cites over 35 years' experience and lists services including IT environment assessments, enterprise AI readiness, facility upgrades, conceptual design, and full project planning & management including trade orchestration and vendor management.
pdfFiller
Transform PDFs into collaborative masterpieces
pdfFiller is a cloud-native PDF editing and document management solution for teams and organizations. The platform lets users edit, create, annotate, and securely store PDFs and other document types. It supports collaboration—share folders, documents, and templates with teammates—and offers rolebased eSignature workflows via signNows eSignature workflows to send PDFs for signature in a rolebased order. Users can turn PDFs into fillable forms by adding fillable fields, convert PDFs into Word, Excel, JPG, or PPT files, add/delete/rearrange pages, merge or split PDFs, and organize documents using smart tags. The product also enables access control (restrict access to your PDF with a password) and provides an online library of fillable forms.